11/11/2022 0 Comments Create archive folder in outlook 2016![]() ![]() Select any of your existing folders for the archive. The archive folder for Gmail is called All Mail.Ĭhoose another folder. The folder will be called Archive for Microsoft 365,, Hotmail, iCloud, Google, and Yahoo! accounts. To archive emails in Outlook 2016 Open Outlook on your desktop and select emails from your inbox or any other folder. You'll have to repeat this process to create an archive folder for each of your email accounts. A new folder will appear in your folder list for that email account. If you haven't previously set up an archive folder for an email account, you may get this prompt:Ĭontinue. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox. Enter a new folder name and press the Enter key. CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FOR MACIf you don't see the Archive button and you're using the newest Outlook for Mac interface, you may need to customize your toolbar.Īs soon as you choose Archive, messages are immediately moved to the archive folder you've specified. Right-click on the new Outlook file name and select New Folder. These include Exchange (version 2016 and later), Microsoft 365,, Hotmail, iCloud, Google, and Yahoo!Ĭhoose one or more messages in your folder to archive. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. An archived item (or items) remains accessible, but doesn't clutter your Inbox. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. If you would like to create a new top-level folder (at the root level of your account), ensure you have selected an existing top-level folder first (e.g. Outlook 2016 for Mac includes a new feature called one-click archiving. You can create folder shortcuts in Outlook in the “Shortcuts” group on the Navigation Bar.Outlook for Microsoft 365 for Mac Outlook 2021 for Mac Outlook 2019 for Mac Outlook 2016 for Mac More. To create folder shortcuts in Outlook, first click the “Shortcuts” button in the Navigation Bar. Then right-click the actual word “Shortcuts” shown within the Folder Pane.ĭoing this then shows a popup menu of available choices.ĭoing this then shows the “Shortcuts” shortcut group in the Folder Pane at the left side of the application. Click the “New Shortcut” choice to open the “Add to Folder Pane” dialog box. In this dialog box, select the folder to which to add a shortcut. Users can access an archive mailbox in online mode only. According to the information in this official article, Outlook doesn't create a local copy of the archive mailbox on a user's computer, even if it's configured to use Cached Exchange Mode. The shortcut to the selected folder is then added to the shortcut list.Ĭreate Folder Shortcuts in Outlook – Instructions: A picture of a user adding a folder shortcut to the Navigation Bar in Outlook. From the version number, you are using Outlook 2016 for MAC. pst file already in Microsoft Outlook, just shift to the Mail view, and then click to open the Archives folder or its. To delete a folder shortcut, right-click the folder shortcut in this list to delete. Then select the “Delete Shortcut” command in the pop-up menu that appears. To create folder shortcuts in Outlook in the “Shortcuts” group, click the “Shortcuts” button in the Navigation Bar.Ĭreate Folder Shortcuts in Outlook: Instructions Then click the “Yes” button in the confirmation pop-up box that appears to delete the shortcut. ![]()
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